Committee Meeting 27th March 2024

Notes of minutes of the last committee meeting and matters arising.

In the section reports a few members ask if we could have more soloists. There are now 4 possibles.

Requests were made to bring back “Bring him Home” and “The Hallelujah Chorus”. Ask the music committee. Done.

Send a letter to possible Sponsors. Letters gone out more to follow.

To create leaflets and posters to given out by members- Ongoing.

It was also suggested we purchase a new Microphone and PA system. Phil to look into it for the East Riding Grant application. Outstanding.

Albert will be asked again to set up a new Website. Nigel will ask Malcolm Sparks to see if he will help run it.

Chairman’s Report

We had a very busy Christmas schedule starting with the Beverley Lions concert on November 19th, a semi-Christmas music concert in Whitgift on 25th, then fully Christmas concerts in Skipsea on 8th December, Festival of Christmas on 10th, Brough Golf club on 15th, The Masons, Hull on 16th, and Prelude to Christmas 17th.

We’ve also sung in pubs in the Barrel in Walkington on the 9th December,

Goodmanham Arms 13th, and Dog and Duck, Beverley 18th.
Barry Gibson has successfully launched the 50 club – now with 65 members. Thank you Barry.

Treasurer’s Report

First I should record my thanks to Albert Newbery for stepping in for a second time whilst I recovered
from surgery.
For brevity the figures below only show major categories of income and expenditure so are not fully
reconciled. The total figures and current balance are correct but all are rounded and intended only to
give a good overview of the choir’s finances. They are based on figures up to 12th March 2024.

Opening balance 01.07.2023 £6459

Income

Outstanding Gift Aid claim ~£4000 Coffee morning 23.03.24 £200

Members subs £5080
Performances inc raffles, coffee mornings, etc £4465 60 Club subs £1512

Donations – inc Marathon £487 Patrons £70

Costs

New uniform items £1650
Music £208

Kidderminster deposits £880 Attendance payments £5500 Rent £2560

Various inc insurance, music, new keyboard, etc £1145 

Current balance £9350

Comments:

1. Our main liabilities to year end (30.06.24) are rent (~£1900) & attendance payments (~£2350) plus
65 Club payouts (£150) and outstanding music purchase (£208) = £4608,
2. The Kidderminster tour should be cost-neutral so the deposits shouldn’t be included as income,

3. Net concert income will likely be ~£1100 by the end of June,
4. Assuming our Gift Aid application is successful, and we purchase the new uniform items we’re
currently discussing, our likely out-turn on 30 th June is ~£7500 – £8000,

5. Letters have gone to 2 potential sponsors so far but with no response to date,

6. A grant application was made ERYC for £500 towards a PA setup but was not successful,

7. Suggestions for companies to approach for sponsorship would be very welcome – especially

in light of members’ expressed wish for a defibrillator. This isn’t the kind of thing that Local Authorities
will support.

PHM

Patrons Report

Julian again reported that there are now only a few Patrons on the list who have paid. So it was agreed that we stop promoting for patrons and only keep those who have paid. These will be offered free tickets for concerts at Toll Gavel.

Secretary’s report

As mentioned in the Chairman’s report we had a busy and successful Christmas concerts. The Hotel and coach for the Kidderminster tour have been booked.  We have 22 singers going up to now.  All told there will be 45 going on the tour. It was discussed to see if we want to find if one of the other choirs taking part wish to have a joint concert on the Friday we arrive. This has now been canceled as we think as it is a long day on the Saturday we will be tired. 

Section Reports

There were no reports but it was suggested that the section reps to look at the attendance sheet and those not present in their section are contacted to see why they are not attending.

New and Resigned members.

New – Mark Chapman, John Rusco. No resignations.

Forthcoming Events

Saturday April 27th 7.30pm: Concert at St Michaels Cherry Burton

Saturday June 15th 7.30pm: Chairman’s Charity Concert in Toll Gavel

Saturday June 29th 10.00am: Coffee morning, Toll Gavel Hall
Sunday July 7th 2.30pm: Summer afternoon sing in the Goodmanham Arms (hoping for good weather to sing in the beer garden)

Saturday July 20th 2.30pm: Concert in St Andrew’s URC, Roundhay, Leeds

Friday August 16th – Sunday 18th 2024 Kidderminster Choir Severn Valley Railway Event

Friday 27th September 7.30pm: Concert for Hornsea Lions at Hornsea URC

Friday 4th October 7.30pm: Joint concert with Driffield Male Voice Choir in Toll Gavel
Friday 25th October 12.00pm: Beverley Minster lunchtime concert

Sat 23rd November Dewsbury Minster- Awaiting answer.

Sunday 8th December 2:15pm: Beverley Festival of Christmas

Sunday 15th December 2.15pm: Prelude to Christmas

Saturday 21st December 7pm: Beverley Road, Hull Masons

AOB

TD presented the information for the Polo Shirts and Jackets. It was agreed that colour red for the Polo shirts and Grey for the Jackets. Tom will put in an order once he has sizes required.

PM sugested that we arrange a Ticket Agent to sell tickets for the Toll Gavel Concerts. It was proposed by NC and seconded by JM.

We need new contacts for Radio to publicise our concerts. TL will look into it. 

BG said we should look into doing a Charity Christmas concert. He will check and report back.

A discussion took place regarding assistance that is required for the less mobile members at concerts. It was agreed that TD asks Malcolm Methias to look at the health and safety requirements. We may need to purchase a wheelchair in the case of fire and other emergency exits.

Also we should look for the nearest defibrillator in the Beverley close to the church.

BG suggested we set up a Whatsapp Group for the choir. AP to arrange.

It was agreed that new members should be given 12 months before singing without a copy.

BG asked if we could find an assistant Librarian to help him.

Next meeting

17th July at 2.30pm

with the AGM on 29th July

Committee Meeting 17th July 2024

at Northfield Close South Cave

Present – Nigel Clarke (chairman) Terry Lynn ( secretary), John Faulkner, Barry Gibson Tom Danter, Dave Williamson

Apologies for Absence – Jon Capel, Jullian Music, Phillip MacMullen, Andrew Park

Notes of minutes of the last committee meeting and matters arising.

To Purchase a new Microphone and PA System – On going. Albert to be asked to set up New Website – On going. To arrange a Ticket Agent to sell tickets -On going.Looking at cost. Discussion on assistance for less mobile members Malcolm Methias to look at safety requirements. This was done and circulated to members. Suggest to set up a Whatsapp Group. Done thanks to Barry Gibson. To find an assistant Liberian. Will ask at AGM.

Chairman’s report

Nigel announced that his company have asked him to go back to 5 days working. He feels therefore he cannot continue as the chairman due the amount of time needed. Clearly, the pressure of his other duties /employment is extremely demanding the result being he is unable to commit the time to the responsibility as he would wish. Everyone thanked him for standing in as chairman and understand his request to stand down.

BMVC committee meeting 17th July 2024 Treasuer’s Report

Beverley Male Voice Choir: Year Ended 30 th June 2024
Receipts and Payments Account for the year ended June 30 th 2024 Expenses £ Receipts £

MD L Wilson 3295.00 Choir subs 5080.00
Asst MD N Clarke 1545.00 Concerts 5045.00
M Asst A Butler 3270.00 Concert contributions (travel) 880 M Asst P Cave 230.00 Patrons 70.00
Uniforms 1626.00 Donations 2663.67
Rents 3300.50 Misc. 0.12
Insurance 146.10
Equipment 1146.34
Web costs 72.59
Concert costs 190.00
Printing, banners, etc 45.56
Gifts 159.03
Music 366.38
Club prizes 300.00
Total expenses 15692.50 Total receipts 13733.7
9

Statement of Affairs as of 30 th June 2022

Current assets Accumulated Funds Balance as of 30 th June 2023 6549.10 Add income over expenditure (1958.71) Total £4500.39 Total £4500.39

I confirm the statement of affairs as stated above showing assets of £4500.39 as of 30 th June 2022.
I have examined the receipts and payments account, together with supporting documentation, of Beverley Male Voice Choir as set out above. In this connection nothing has come to my attention which gives me reasonable cause to believe that the accounting requirements of Section 130 of the 2011 Charities Act have not been met, or that any further information is required to enable a proper understanding of the accounts. I believe that the accounts have been properly kept and presented by Hon Treasurer Mr P MacMullen.

Thomas E Danter Treasurer’s report

The draft accounts submitted for audit are appended to these notes. In round figures our outgoings exceeded income by £1960 leaving us with a balance of around £4500. We have incurred substantial extraordinary expenditure and also have ‘liabilities’ of £1380.

We also currently have over 3 years of Gift Aid, about £4000, to reclaim from HMRC as a cushion against future expenditure.

Notes to the accounts

1. The ‘liabilities’ noted above comprise £400 due to Beverley Community Lift as proceeds from the recent Chairman’s concert, £889 of deposits for the forthcoming trip to Kidderminster and £100 Club prizes before that scheme’s year-end in September.

2. During the year we have had £2772 of extraordinary expenditure. This has covered a replacement keyboard, a PA system and our new casual uniform items.

Year-on-year Income Comparisons (rounded figures)

Note: figures are not strictly comparable: indicative only

Comments

1. Overall BMVC is in good financial health, as we have been rebuilding our activities both locally and as a touring choir.

2. Members’ subs, concerts and donations provide the bulk of our income. The Patron income stream seems to be in terminal decline.

3. The Donations figure shown above and in the accounts includes all income that can attract Gift Aid (excluding subs) such as coffee mornings, Club subscriptions, raffles, etc. That amount can be disaggregated if required.

Charities Act 2011
130 Accounting records
(1) The charity trustees of a charity must ensure that accounting records are kept in respect of the charity
which are sufficient to show and explain all the charity's transactions, and which are such as to—
(a) disclose at any time, with reasonable accuracy, the financial position of the charity at that time,
and
(b) enable the trustees to ensure that, where any statements of accounts are prepared by them under
section 132(1), those statements of accounts comply with the requirements of regulations under
section 132(1).
(2) The accounting records must in particular contain—
(a) entries showing from day to day all sums of money received and expended by the charity, and the
matters in respect of which the receipt and expenditure takes place, and
(b) a record of the assets and liabilities of the charity.

Secretary’s Report

I would like to thank Tom for all his hard work for arranging and purchasing the Polo Shirts and Jackets. We had a successful concert at St. Michaels Cherry Burton and the Chairman’s Charity concert. However we need to sell more tickets to get a better audience.

Section Reports

There were no Section reports.

New and resigned members

New members – Neil Hinch , Ken Person. There were no resignitions.

Forthcoming Events

16-18 August Kidderminster Tour 27th Sept – Joint Concert with Driffiels 4th Oct – Beverley Minster
23Nov – Dewsbury Minster
8th Dec – Beverley Festival

13th Dec – Brough Golf Course 15th Dec – Prelude to Xmas 21st Dec – Beverley Masons

AOB

A discussion took place to discuss concert ticket sales to get more audience. It was agreed that we drop from £10 to £8.

Re health and safety, it was agreed that we have a fire drill, mainly to assist less members to evacuate the building.

An extraordinary meeting took place to discuss Liz’s and Amy’s remuneration. It was agreed to raise the amount to £70 for Liz and £65 for Amy. This is to be put to the AGM for members agreement and to start as from that date.

Next Meeting = 13th November